Free Appliance Repair Invoice & Quote Maker
Generate itemized appliance repair invoices for fridges, washers, dryers, and ovens with diagnostic fees, OEM parts, and labor warranty terms.
Clients can scan the QR code with their mobile camera or click the link to pay immediately with Apple Pay, Google Pay, or Card.
Simple, Honest Pricing for Independent Businesses
OpenInvoice is local-first. We do not charge monthly fees or lock your data behind a cloud paywall. Use the free generator indefinitely, or unlock a lifetime Pro license for custom brand styling and unbranded client documents.
Starter
Free ForeverComplete client-side document creator for quick invoices, estimates, and receipts.
No credit card or sign-up required
- Unlimited client-side generation (zero cloud tracking)
- All 4 document types: Invoices, Estimates, Quotes, Receipts
- Company Logo upload & Scan-to-Pay QR codes
- Itemized line items, sales tax, discounts, & deposits
- Local Vault, Client Book, CSV ledger & JSON backup
- Classic Obsidian PDF export (includes small OpenInvoice footer note)
OpenInvoice Pro
Lifetime LicenseFor professional contractors and trade specialists who want custom-branded, white-label documents and faster receivables.
Zero subscriptions. Pay once, use forever.
- 100% White-Label PDF Export: Removes all 'Created with OpenInvoice' watermarks for pristine client presentation.
- Custom Brand Colors & Stamps: Style PDF headers with custom brand hex colors and official PAID / APPROVED / OVERDUE stamps.
- Payment Chaser Suite: Built-in 3-stage collection notice generator (Friendly, Past-Due, Final Notice) to get paid on time.
- Lifetime Commercial License: Certified for unlimited commercial client billing with no recurring charges.
- Instant License Key Delivery: Delivered immediately upon checkout with fast activation.
- 14-Day 100% Money-Back Guarantee: Risk-free purchase. Request a full refund within 14 days if not satisfied.
Merchant of Record & Payment Security
All order transactions and tax compliance are securely handled by Creem (our authorized Merchant of Record). We accept major Credit & Debit Cards (Visa, Mastercard, American Express), Apple Pay, and Google Pay.
2026 US Major Appliance Repair Rate Benchmarks
Aggregated trade data for itemized contractor billing.
| Service / Work Category | Typical Rate | Billing Practice |
|---|---|---|
| Diagnostic Service Call & Assessment Fee | $85 – $145 | Waived or applied toward approved repair labor |
| Refrigerator Sealed System / Compressor Labor | $450 – $950 | Requires EPA Section 608 brazing and R-600a/R-134a charging |
| Washing Machine Drain Pump Replacement | $220 – $380 | Includes OEM part, hose testing, and spin cycle leak check |
| Dryer Heating Element / Thermal Fuse Repair | $180 – $320 | Includes lint trap vacuuming and thermal limit safety check |
Field-Tested Invoicing Clauses
Sample clauses · Non-binding templateClick any clause to append directly into your invoice terms. Lien notice statutes and late-interest caps vary by state.
“The $95 diagnostic fee covers technician dispatch and complete multi-point testing. Fee is credited 100% toward approved repair labor.”
“Installed OEM replacement parts warranted for 90 days. Defect due to electrical power surges, insect infestation, or customer abuse excluded.”
“Payment due in full immediately upon completion of functional appliance cycle test. Credit cards, debit, and Zelle accepted.”
Appliance Repair Invoicing Tips
Record Brand, Model, & Serial Numbers
Always print appliance Model # and Serial # on the invoice to prove part compatibility and track warranty recalls.
Separate OEM Part Costs From Labor
Itemize factory parts (e.g. Whirlpool, Samsung, LG OEM parts) with manufacturer part numbers so clients understand genuine replacement value.
Note Prior Physical Wear
Document rusted washer tubs or cracked stove glass observed upon arrival to avoid responsibility for old cosmetic damage.
Frequently Asked Questions
What should be on an appliance service invoice?
Appliance brand, model and serial numbers, exact defect diagnosed, OEM part numbers installed, warranty period, and payment terms.
How do appliance technicians bill trip charges?
A flat diagnostic trip fee ($89-$139) that is either charged standalone if repair is declined, or credited toward repair labor if approved.
Is sales tax charged on appliance repair parts?
Physical parts (pumps, belts, control boards) are taxable in almost all states. Labor taxability depends on local repair laws.
Can technicians charge restocking fees for special order parts?
Yes, many appliance pros include a 20% restocking fee if a homeowner cancels a specialty order control board.