Free Moving Company Invoice & Quote Generator
Create itemized moving company invoices, local relocation quotes, and bills of lading with hourly crew rates, packing boxes, and valuation terms.
Clients can scan the QR code with their mobile camera or click the link to pay immediately with Apple Pay, Google Pay, or Card.
Simple, Honest Pricing for Independent Businesses
OpenInvoice is local-first. We do not charge monthly fees or lock your data behind a cloud paywall. Use the free generator indefinitely, or unlock a lifetime Pro license for custom brand styling and unbranded client documents.
Starter
Free ForeverComplete client-side document creator for quick invoices, estimates, and receipts.
No credit card or sign-up required
- Unlimited client-side generation (zero cloud tracking)
- All 4 document types: Invoices, Estimates, Quotes, Receipts
- Company Logo upload & Scan-to-Pay QR codes
- Itemized line items, sales tax, discounts, & deposits
- Local Vault, Client Book, CSV ledger & JSON backup
- Classic Obsidian PDF export (includes small OpenInvoice footer note)
OpenInvoice Pro
Lifetime LicenseFor professional contractors and trade specialists who want custom-branded, white-label documents and faster receivables.
Zero subscriptions. Pay once, use forever.
- 100% White-Label PDF Export: Removes all 'Created with OpenInvoice' watermarks for pristine client presentation.
- Custom Brand Colors & Stamps: Style PDF headers with custom brand hex colors and official PAID / APPROVED / OVERDUE stamps.
- Payment Chaser Suite: Built-in 3-stage collection notice generator (Friendly, Past-Due, Final Notice) to get paid on time.
- Lifetime Commercial License: Certified for unlimited commercial client billing with no recurring charges.
- Instant License Key Delivery: Delivered immediately upon checkout with fast activation.
- 14-Day 100% Money-Back Guarantee: Risk-free purchase. Request a full refund within 14 days if not satisfied.
Merchant of Record & Payment Security
All order transactions and tax compliance are securely handled by Creem (our authorized Merchant of Record). We accept major Credit & Debit Cards (Visa, Mastercard, American Express), Apple Pay, and Google Pay.
2026 US Local & Interstate Moving Rate Benchmarks
Aggregated trade data for itemized contractor billing.
| Service / Work Category | Typical Rate | Billing Practice |
|---|---|---|
| 2 Movers + 26ft Box Truck (Hourly) | $110 – $170 / hr | Standard 2-man crew with moving pads, dollies, and shrink wrap |
| 3 Movers + 26ft Box Truck (Hourly) | $160 – $240 / hr | Recommended for 3+ bedroom homes or multi-flight stairs |
| Piano / Heavy Safe Moving Surcharge | $200 – $450 | Upright or baby grand; requires skid board and 4 men |
| Full Packing Service (Labor & Boxes) | $450 – $1,200 | Wardrobe boxes, dish packs, bubble wrap, and tape |
Field-Tested Invoicing Clauses
Sample clauses · Non-binding templateClick any clause to append directly into your invoice terms. Lien notice statutes and late-interest caps vary by state.
“Under federal DOT and state law, carrier standard liability is limited to $0.60 per pound per article unless full value protection is purchased prior to dispatch.”
“Quotes assume vehicle parking within 75 feet of entrance. Flights of stairs over 2 stories or long carries exceeding 100 feet billed at stated rate.”
“Final invoice balance must be satisfied prior to truck offloading at destination address in accordance with standard freight billing practices.”
Moving Company Invoicing Rules
Include USDOT & State License Numbers
Federal regulations strictly require your USDOT # and state motor carrier permit on all bills of lading and moving invoices.
Itemize Specialty Packing Supplies
Charge for wardrobe boxes, mattress bags, and rolls of shrink wrap by individual unit to avoid eating packing material costs.
Clearly Record Origin and Destination
Document exact pickup and dropoff addresses, travel time portal-to-portal, and odometer miles for tax compliance.
Frequently Asked Questions
What is required on a moving company invoice?
USDOT number, origin and destination addresses, crew size, hourly labor rate, start and stop times, packing materials list, and valuation coverage election.
How is travel time billed for local moves?
Standard practice is 'portal-to-portal' billing (travel time from movers' facility to job origin, and from destination back to facility).
Can movers collect deposits?
Yes, $100-$250 booking deposits are standard to reserve moving truck slots and schedule weekend crews.
Is sales tax charged on moving services?
Pure moving transportation labor is exempt from sales tax in most states, but physical cardboard boxes and bubble wrap sold to clients are taxable.